Summer Camp Tasks

ToDo List for Summer Camp

Refined ToDo List

Technical Content
Volunteers Assigned : Aruna, Nitesh, Harshitha
 * Syllabus for Primary Topics for each day
 * Preparing Lab exercises
 * Sharing preparatory content
 * Preparing quizes
 * Adding all data online/in DVD
 * Finalizing one hour sessions
 * Project Hands on Idea

Website/Online Registration
Volunteers Assigned :Pallavi, Rakesh
 * Creating new sub-domain/sub folder
 * Online Registration Form
 * Online syllabus and time table
 * Online preparatory Content
 * Mailing List for Summer Camp participants Google group created here, https://groups.google.com/forum/#!forum/fsmk-summer-camp-participants

Online Campaigning
Volunteers Assigned : Rohit
 * Facebook Event
 * Regular mails to fsmk-discuss and Summer Camp mailing lists
 * G+/FB/ mails campaign in various college groups

Colleges Offline Campaigning
Volunteers Assigned : Rahul,Akram,Rakesh,Santosh
 * Distributing Posters/pamphlets
 * Run-up events in various colleges
 * Regular GLUG follow up
 * Class to class campaigning
 * Coordination with offline registration team

Fun Activities
Volunteers Assigned : Manasa, Anusha
 * Lunch time activity
 * Movie Screening
 * Early Morning Games/Exercises
 * Evening/Night activities
 * Mock Parliament

Lab
Volunteers Assigned : HaiPrasad,Gowri, Anitha
 * OS Installation
 * Software Installation/Check
 * Moodle Installation
 * Local Content Hosting
 * Apt-cache setup

Workshop Kit Preparation
Volunteers Assigned : Rahul,SJBIT, Nitish, Atria
 * T shirt designing and printing
 * Stickers designing and printing
 * DVD printing
 * Timetable printing
 * Lab machine Details printing
 * Note on Internet Surveillance
 * Notebook, Pen,Tag(Organizers, Participants)

Offline Registration Team
Volunteers Assigned : Same as Offline Campaign Team
 * Collecting Registration Fees/giving reciepts
 * Getting Travel plans
 * Updating site of fees collected
 * Correcting details of participants

Poster/Campaign Content
Volunteers Assigned : Rahul, Yashwant, Ashfaq
 * Preparing Main Workshop Poster to be sent to colleges. Summer Camp Posters
 * Preparing online video/posters/Content to share online
 * Preparing runup events posters
 * Prepare Brouchure for Sponsorship
 * Banner Preparation

Hostel
Volunteers Assigned :
 * Bed Booking Rakesh has done it. Need to take care of transportation from Mandya.
 * Room Details
 * Bathroom Availability

Sponsorship
Volunteers Assigned : Sanotsh,Shashank
 * Getting content for sponsorship
 * Coming up with list of tentative sponsorers
 * Plan to approach sponsors

Mess
Volunteers Assigned :
 * Exact place to serve food
 * How to organize breakfast/lunch/Snacks/Dinner
 * Coupon/Non-Coupon based system
 * Timings
 * Exact Menu for 9 days
 * Capacity for 200 people

Speakers
Volunteers Assigned :
 * Finalizing speakers and their schedule
 * Giving details of speaker transportation to Transport Team
 * Sharing exercies with speakers
 * Sharing syllabus with speakers and getting their presentations beforehand

Venue
Volunteers Assigned :
 * Finalizing Venue Details
 * Submitting point by point proposal

Transport
Volunteers Assigned :
 * Arranging car and driver for 9 days for both venues
 * Getting Speaker details
 * Coordinating with speaker about location
 * Coordingating with students on arrival and their travel details

Seminar Halls
Volunteers Assigned :
 * Checking Capacity
 * Seating arrangement
 * Mike and sound arrangement
 * Projector Arrangement
 * Assisting speakers during sessions

Opening/Closing Ceremony
Volunteers Assigned : Vamshi
 * Finalizing Guests
 * Finding MC for ceremony
 * Finalizing schedule for Opening/Closing ceremony
 * Arranging Stage
 * Coordinating for Guests Travel plans
 * Coordinating with Venue team for Guests from college

Coordination Team
Volunteers Assigned :
 * Coordinate between various teams
 * Ensure complete timelines/deadlines are met
 * Call for volunteers meet
 * Call for IRC meets

Stalls
Volunteers Assigned :
 * Stall on Scientific thinking by BGVS
 * Stall on Community Center
 * GNU/Linux Distro Installation Stall
 * Books Stall
 * Localization Stall

Reporting???
Volunteers Assigned :
 * Daily Activities Reporting
 * Photos Uploading

Video Recording???
Volunteers Assigned :